You can choose between participating with a QS wholesale audit or with a combined IFS-QS audit. With the combined audit, you get both certifications and avoid double auditing. To this, you have to meet the IFS requirements and additionally the QS requirements, contained in an additional checklist.
The following IFS-QS-combined audits are possible:
To participate in the QS scheme, the following steps are required:
Registration in the QS database (www.qs-plattform.de//index_english.html) via Initial Registration. With the initial registration you enter, among others, information about your company and choose a certification body, which shall perform the audit. After successful registration you will receive your login data for the database and always have the opportunity to change any information you entered.
Contacting the certification body: After registration in the database please contact the certification body and arrange an audit date.
Performing the audit: After passing the audit, the certification body enters the report into the database and authorizes it. QS will then check the audit report.
Sending the contract: After QS has checked the audit report you get the scheme contract for the wholesale stage in duplicate. When both signed documents have been received by the QS office, one countersigned copy will be sent back to you.
You will receive the eligibility of delivery once the signed documents have been received in the QS office and have been countersigned. After receiving the eligibility of delivery, your company can be found as eligible to deliver in the public search of the database.
The number of samples depends on the amount (weight) of the total traded QS goods. This is irrespective of whether the product is labeled with the QS certification mark or not. The samples must be taken within one year and can be taken according to the seasonal rise. You can find the number of samples that must be taken in the control plan. E.g., if a product is classified in risk group 1, one sample per each 2500t has to be taken. If a product is classified in risk group 9, one sample per each 65t has to be taken. However, at least one sample must be taken when QS goods are bought. This applies even if a smaller amount of QS goods is bought as it is listed in the control plan.
You have to be registered and approved in the QS database for the production scope logistics if you are a periodical commissioned logistics service provider, who transports goods between QS wholesalers.
Not included in scope of logistics are:
Transports from producer to customer
Transports from supplier to food retail branches
Transports by QS certified wholesalers’ own fleet
One-time or short term contracted logistics service providers (e.g. within Christmas season). Nevertheless, they must be obliged to fulfill the relevant QS requirements and have to be checked in self-assessments.
QS goods are goods that are labelled correspondently in the shipping documents. When labelling goods as QS in the shipping documents, it has always to be product-related. For example, you can label products with the addition QS, e.g. Apples (QS) or QS-apples. Using the QS certification mark in the header or footer of the delivery note is not sufficient for the labelling products as QS goods. If products are labelled as QS goods in the delivery notes, the QS certification mark can be used on the product.