You can choose between participating with a QS wholesale audit or with a combined IFS-QS audit. With the combined audit, you get both certifications and avoid double auditing. To this, you have to meet the IFS requirements and additionally the QS requirements, contained in an additional checklist.
The following IFS-QS-combined audits are possible:
To participate in the QS scheme, the following steps are required:
Registration in the QS database (www.qs-plattform.de//index_english.html) via Initial Registration. With the initial registration you enter, among others, information about your company and choose a certification body, which shall perform the audit. After successful registration you will receive your login data for the database and always have the opportunity to change any information you entered.
Contacting the certification body: After registration in the database please contact the certification body and arrange an audit date.
Performing the audit: After passing the audit, the certification body enters the report into the database and authorizes it. QS will then check the audit report.
Sending the contract: After QS has checked the audit report you get the scheme contract for the wholesale stage in duplicate. When both signed documents have been received by the QS office, one countersigned copy will be sent back to you.
You will receive the eligibility of delivery once the signed documents have been received in the QS office and have been countersigned. After receiving the eligibility of delivery, your company can be found as eligible to deliver in the public search of the database.
You have to be registered and approved in the QS database for the production scope logistics if you are a periodical commissioned logistics service provider, who transports goods between QS wholesalers.
Not included in scope of logistics are:
Transports from producer to customer
Transports from supplier to food retail branches
Transports by QS certified wholesalers’ own fleet
One-time or short term contracted logistics service providers (e.g. within Christmas season). Nevertheless, they must be obliged to fulfill the relevant QS requirements and have to be checked in self-assessments.
The number of samples depends on the amount (weight) of the total traded QS goods. This is irrespective of whether the product is labeled with the QS certification mark or not. The samples must be taken within one year and can be taken according to the seasonal rise. You can find the number of samples that must be taken in the control plan. E.g., if a product is classified in risk group 1, one sample per each 2500t has to be taken. If a product is classified in risk group 9, one sample per each 65t has to be taken. However, at least one sample must be taken when QS goods are bought. This applies even if a smaller amount of QS goods is bought as it is listed in the control plan.
Regular sample: The regular sample complies with the provisions of the control plan. Additional analysis methods can be requested here, but the scope of the analyses cannot be reduced. The samples must always be taken from products that are ready for harvest and respectively sale. The sampling can be taken either before or after harvest. If results are not entered for all of the requested methods by the laboratory, the sample cannot be completed and therefore does not count among the target number of samples to be submitted by the scheme participant.
Release Sample: The release sample is made in the course of a complained regular sample. In this way, the scheme participant can restore the eligibility to deliver into the QS scheme for the complained product. The analysis methods are freely selectable here.
Voluntary Sample:Voluntary samples are not included in the target number of samples that a company must draw in accordance with the control plan. They can be used for the cluster analysis of particularly high-risk areas or for all analyses where the scope of the method does not fully comply with the provisions of the control plan.
Pre-harvest sample: Pre-harvest samples are not included in the target number of samples that a company must draw in accordance with the control plan . The samples are taken from products that are not ready for harvest and respectively sale. Perhaps the waiting period is not completely observed yet. They can be used for the estimation of the residue situation in the product.